Posts Tagged ‘Distribution’
A Challenge for Paperless Distribution
A Challenge for Paperless Distribution
(PRWEB) January 15, 2005
Over the years, many technology experts have predicted the time when offices and companies won’t anymore be burdened by the amount of documents needed to keep it running. However, with the steady growth of technology and advancement in document management, many seem to be more comfortable with the mix of electronic and paper materials available to manage our day-to-day activity.
Many kinds of office documents are largely responsible for this phenomenon. With documents today evolving to multi-functional materials, even the steady hand of technology manufacturers that guide us to “paperlessness” is not enough to detour consumers with what they really need.
There are advertising flyers, memos, newsletters, reports, presentations, and figure tables that need to be reproduced. More business transactions seem to be done on paper than in any other medium. In addition, more have asked for materials done in a thousand more colors, styles, and texture. It seems that instead of lessening the paper printing industry, it has boomed in direct correlation to the advancements of the computers and the Internet. As an article on the web said, technology is not making paper documents obsolete. Rather, it made printed documents evolve right along with it.
How is this possible? According to Xplor International president, “Paper-based documents, which accounted for 90 percent of document production in 1995, will only account for 30 percent in 2005. In the meantime, digital technologies will dramatically increase access to information and drive up the number of documents used by the companies. The end result will be an overall increase in printed documents ”
Access to information worldwide, the steady increase of digital documents, and the ever-expanding base of documents used in various organizations. These seem to ensure that printing outfits out there would have a constant supply of clients and customers in the years to come.
So take heart. Digital technology ensures a steady source of income for many years more.
About Rush Printing Services
Rush Printing Services offers a variety of custom printing services using high definition printing technologies. For additional information, please visit http://www.rushprintingservices.com
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©Copyright 1997-
, Vocus PRW Holdings, LLC.
Vocus, PRWeb, and Publicity Wire are trademarks or registered trademarks of Vocus, Inc. or Vocus PRW Holdings, LLC.
ASF-Keystone, Inc., Division of Amsted Industries, Purchases ACOM?s New EZContentManager; Gains File Retrieval, Distribution Flexibility
ASF-Keystone, Inc., Division of Amsted Industries, Purchases ACOM’s New EZContentManager; Gains File Retrieval, Distribution Flexibility
CAMP HILL, Pennsylvania (PRWEB) March 16, 2006 -–
Seeking greater speed, efficiency and functionality in the retrieval, viewing and distribution of accounts receivable documents, ASF-Keystone, Inc., an operating division of the Amsted Rail Group of Amsted Industries, Inc. last month purchased the EZContentManager solution launched in late 2005 by ACOM Solutions, Inc., Long Beach California., The company not only achieved its initial objective but almost immediately identified additional applications for the solution in other departments, according to Business Systems Analyst Donna Hagreen.
EZContentManager is a web-based content management solution that accepts text and image documents from any source and stores them in a central repository. Documents from applications such as ACOM’s EZeDocs/400 document output management system and EZPayManager corporate payment management solution are indexed and stored automatically as they are generated. Content obtained from external sources, such as photos and diagrams, can be scanned into the repository and are automatically indexed and archived.
Besides its advanced categorization capabilities, the solution also automates version control for more effective collaboration and its integrated fax and email allows documents to be transmitted electronically, directly from the EZContentManager platform.
ASF-Keystone is an industrial manufacturer of between-car equipment such as couplings for locomotives and rail cars. The company is a long-time user of ACOM’s EZeDocs document output management system, including the optional Archive/400 module and the EZDesigner/400 document template design tool. The Camp Hill facility uses an IBM iSeries i/5 computer running SSA Global’s BPCS ERP software.
“The EZArchive/400 module had replaced a purely manual system of file management and it functioned very well,” Hagreen said. “However, there were some limitations, as related documents could not be scanned and added to the Archive Module. The accounts receivable department wanted the visibility of the additional scanned documents as well as the ability to link related documents. We learned recently that EZContentManager would make this possible while also making it easier to store, find, and send copies of invoices electronically.
“Since EZContentManager is browser-based, it is independent of the network and therefore, anyone that can access the company intranet can access, view and distribute any files that he or she is authorized for.”
According to Hagreen, EZContentManager showed obvious potential to affect many other operations within the company, including EDI operations and the sales order process. New procedures are now being developed to take advantage of its capabilities.
“In once instance, correcting EDI invoices involved paperwork,” she said. “Now, we are able to link the related paperwork directly to the respective documents in EZContentManager, and never have to leave the electronic environment. And similarly, we now have the ability to scan shipping documents into the repository and link them directly to the invoices that they pertain to. Everything is electronically filed and if someone needs a document, they can simply retrieve it and do what they need to do. This process dramatically simplifies the procedure for locating pertinent information.”
Another feature with promise, Hagreen said, is the EZContentManager Bulletin Board.
“It can be very valuable in meeting preparation and other types of collaboration,” she said. “For example, if several people have to participate in a meeting, they would be able to post their contribution outlines electronically on the bulletin board, eliminating the need to prepare individual whiteboards.”
With only a few short weeks of experience using EZontentManager, ASF-Keystone personnel have already experienced a payoff in dramatically reduced paperwork, fewer misfiles, much greater search and retrieval convenience and less time wasted in locating documents, since all of the information is organized and cataloged in a single place.
“EZContentManager offers great potential for optimizing back office operations,” Hagreen said. “Our company is dedicated to continually improving customer service, both internally and externally. Using technology to accomplish improvement is one answer and EZContentManager is helping us to continue that goal. Once people are exposed to EZContentManager, they are sure to want to do more with it. When you see what it does, you keep finding more ways to use it.”
About ACOM Solutions, Inc.
Now in its 23rd year of business, ACOM Solutions, Inc. develops and implements advanced modular software systems for document output management, enterprise content management , secure corporate payments, and B2B EDI/XML e-commerce applications, marketing domestically and through overseas partners. Corporate headquarters are in Long Beach, California; [iSeries Software Division headquarters are in Duluth, Georgia; and regional offices are located in several major U.S. cities. For more information about ACOM products and services for the iSeries environment, call 800-603-6768 or visit http://www.acom.com/iseries/ezcm400.html.
CONTACT:
Gregg Church
562-424-7899
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©Copyright 1997-
, Vocus PRW Holdings, LLC.
Vocus, PRWeb, and Publicity Wire are trademarks or registered trademarks of Vocus, Inc. or Vocus PRW Holdings, LLC.